Security systems, including door alarm and surveillance cameras are restricted, and cannot be procured solely on the Flexcard.
Security or Surveillance Cameras
Cameras installed on UC property create significant risk exposure to the campus, and do require multiple campus approvals before an order can be released. Below are some of the examples of the process we go through after having received a requisition in Gateway:
- Notify Human Resources; cameras recording any UC employee require at least a 45-day notice period to employee unions before the cameras can be activated. (Note: the purchase and installation can be completed before the Notice term is over, but your department may risk losing these costs on the off chance the Union protests the installation.)
- Work with Design and Construction; some camera installations are categorized as construction, rather than maintenance. We may need to bifurcate the purchase; and remove the installation portion from the requisition
- Communicate with Enterprise Technology Solutions; who currently offers a central video security service which may be suitable for your needs. A potential advantage in the ETS offering is it will evolve to keep in compliance with campus requirements.
When we receive a requisition for cameras in Purchasing, we will ask the end users a series of questions, including the number of cameras, the subject matter of the cameras, which party is responsible for hosting the video feed, who will be monitoring and have access to the video feed, and whether or not the cameras are a direct replacement, or a new system or new a subject matter.
A formal policy for Surveillance Camera Systems will be announced sometime next year, which will articulate the procedures for requesting approval of the installation and procurement of security cameras on UC property. In the meantime, any questions prior to submitting a Gateway requisition for security or surveillance cameras should be sent to contracts@bfs.ucsb.edu.
Security & Door Alarm Services
For door alarm services, we have a master contract with Bay Alarm Services for departmental use. Note, all other security (door) alarm vendors are not allowed. The police, communication services, and facilities maintenance departments all operate on one system that is integrated wtih Bay Alarm. Please find instructions on how to setup a Vendor Blanket in Gateway here. The campus notification dated 4/8/2013 with helpful information regarding the Safecom/Bay switch for existing clients can be found here.
To setup new service, please contact Rick Prinz at Bay Alarm: 805-662-2714; rick.prinz@bayalarm.com.
For billing questions, please use our local branch ONLY: Jayana Berry at 805-662-2723, or jayana.berry@bayalarm.com (for a secondary contact, please ONLY use: Wanda.Washington@bayalarm.com, 800-411-8111 ex4347).
For service on an existing system, contact 800-470-1000.
Bay Alarm will need your department to complete an Emergency Notification list. Note, the information provided on this list is confidential, and should only be emailed to Rick directly; rick.prinz@bayalarm.com.