More Helpful Information
The staff of the BARC office has identified the following list of information that may be helpful to parents of students attending University of California, Santa Barbara.
UC Santa Barbara does not accept overpayments on student accounts. Please transfer only the amount due on your student account. Excessive overpayments made to UCSB may be returned to the person making the payment.
Family Educational Rights and Privacy Act (FERPA)
In the context of student billing, FERPA means that the information contained on your student’s billing statement belongs solely to them. Even if you are paying the student billing statement, and even if your student is under 18 years of age, the BARC office can NOT give you any specific information about your student’s UCSB records.
Waiver of Privacy Rights for Billing Information. Your student can waive their FERPA rights, and grant you access to Billing Information by completing the Waiver of Privacy Rights for Billing Information. You may wish to complete the form, have your student sign it and submit it to the BARC Office. The completed form should be emailed to firstname.lastname@example.org.
Gaucho E-Bill is the electronic bill presentment system employed by the University to notify students of their financial obligations to the University. Billing Statements are not mailed to students or parents.
Each month, an email notification is sent TO THE STUDENT at their UMail address notifying them that their bill can be viewed and paid. The e-mail includes a link to a secure website where the student is prompted to authenticate themselves using their UCSB NetID and Password.
Parental Access to Gaucho E-Bill. In order for PARENTS to receive email notifications and gain access to Gaucho E-Bill, each STUDENT must first authorize PARENT USERS to their account. If you will be paying the billing statement we highly recommend that your student add you as a PARENT USER.
Billing Statement Payment Deadlines
Fee payment deadline information can be found on the UCSB Registrar's website at https://registrar.sa.ucsb.edu. Choose Calendars, then choose Registration and Fee Payment Deadlines.
Consequences of Late Payment
Billing Statements are generally due on the 15th day of the month following the Statement Date. Students are automatically dropped from their classes if payments are not received by the Fee Payment Deadline (the dates shown in bold above). By not making a timely payment, you run the risk that your student will have to go through the process of re-registering for their classes. Once classes are dropped, the space they originally occupied in a class may be filled from a waiting list, and your student could be excluded from taking that class for the term.