Allocators and Approvers are responsible for ensuring that FlexCard transactions are charged to the appropriate CCOA and for making all necessary use tax adjustments, within the 30-day window for allocating and approving transactions.
If errors occur (incorrect CCOA charged, use tax not adjusted correctly), they are responsible for initiating the correction, via TOE or financial journal, or for reporting the problem to the appropriate individual within their department.
Allocators and Approvers are also responsible for reporting any transactions that they suspect are inappropriate or fraudulent to the Cardholder and Department Administrator.