Prior to making any purchase, your department should follow its existing pre-purchase process. If your department requires completing an internal requisition form, obtaining approval signatures that may vary according to the commodity and dollar value of the purchase, assignment of cost centers, cost types or project codes, it should continue to do so.
FlexCard purchases require a few extra steps to determine whether they are allowable:
- Does the total (tax included) exceed the card's per transaction limit?
- Is the commodity restricted - for example, a narcotic, precious metal, explosive material or gas, firearm, personal or professional services requiring a contract?
If the answer to either question is yes, a high value purchase order or contract must be obtained before FlexCard can be used for payment.