Gateway Financial Management Modernization (FMM) Updates Effective 7/1/25
In July 2025, UCSB's Campus Financial System transitioned to Oracle Financials Cloud. The familiar Gateway (powered by Jaggaer) system continues to be UCSB's procurement platform, however there are updates effective with the FMM go-live. Please see the following topics for more information:
- Department Role & Responsibilities Updates
- Gateway Roles Matrix: Designed to help departments maintain internal controls and avoid separation of duty conflicts with the purchasing process
- Gateway Commodity Account Codes Mapping (rev. 9/25/25)
- Amazon Business Punchout Access Issue Resolution Guide
- Learning Pathways
For additional information on the FMM program, including important dates and training opportunities, see the FMM Prepare for Go-Live website.
Instructions for using the Gateway PO Conversion Results Worksheet
The Gateway PO Conversion Results worksheet is provided to assist departments better understand how to manage payments against the Purchase Orders that were not converted in Gateway on July 16, 2025.
The worksheet allows a department user to search for POs belonging to their department/division/unit by using the legacy department LAFSO listed on the "Completed_PO" tab in column E, and map legacy values to the new CCOA values in columns F thru T. Using the "Not_Converted" tab will assist you with searching for the Not-Converted PO’s that may require additional invoices payments to be made.
Steps for departments to quickly find out the equivalent string in the new CCOA for those POs that failed conversion using the old LAFSO:
- Go to the second tab “Not_Converted”
- Copy the LAFSO, or 4 letter department code from column C that corresponds to the PO that failed conversion (the PO with an “X” preceding it)
- Go back to the first tab “Completed_PO”
- Click CTRL+F
- Paste the LAFSO in the “Find” box
- You will see the matches highlighted, then
- Scroll in the same row that highlighted LAFSO, and you will find the corresponding CCOA string values to use for creating a new, confirming PO
- The equivalent CCOA string values will be in columns F through T