There are four ways to acquire Inventorial Equipment at the University:
- Purchase Order
Purchase Orders are initiated via the UCSB Procurement Gateway. When creating a requisition, provide all required information in the Equipment Management section of the form.
NOTE: An add-on adds a component(s) to an existing asset, upgrading or extending its functionality. It has to be over $5000. Repair or replacement items do NOT count as add-ons.
- Equipment Inventory Modification Request
EIMRs are used to record the acquisition of equipment in these situations:
- Equipment Brought to UCSB by a New Faculty Member
- Equipment on Loan to UCSB
- Recovered Equipment
- Found Equipment
- Gift Form
When inventorial equipment is donated to the University, it is almost always recorded on a Gift Form (UDEV 100-8).
For more information about Gifts to the University, visit https://bfs.ucsb.edu/extramural-funds/gifts.
NOTE: Occasionally, a “gift” may be recorded on a Purchase Order, as part of a “buy one-get one free” type of situation, as a promotional item, or as an item provided at no cost by the vendor as part of a high value order. This type of “gift” does not require processing of a UDEV form.
A Fabrication is “an item of non-expendable, tangible personal property that: (1) has been physically constructed by a University activity; (2) has a total acquisition cost of $5,000 or more; (3) has a normal life expectancy of more than one year; and (4) is expected to be used by the University upon completion. A product resulting from the simple assembly or connecting of various parts does not qualify as a fabrication.”
NOTE: Consult with Equipment Management if you have any doubts before beginning a fabrication. You must obtain a Fabrication ID Number (not the same as an Asset Number) before you start doing purchases for the fabrication. To get a new Fabrication ID Number, visit https://ucsb.service-now.com/procurement?id=proc_sc_category&sys_id=1f246ebadb41a4d0a090fb051d9619f2.