Online Transfer of Expenses (TOE) Over 120 Days Due to Approval Process

If you have submitted a transfer of expense in the on-line TOE system, but it has been delayed in the approval process forcing the processing period past the 120 policy, use the following steps to complete the TOE:

1. Do not submit the TOE electronically, it will be rejected.
2. Access the original TOE submitted in the online system and print a copy which will reflect the audit trail.
3. Prepare a paper UFIN120 and attach a copy of the TOE transfer.
4. Submit the paper copy of the TOE to Extramural Fund Accounting for approval.

Note: If the original submission of a TOE is past the required 120 day time period, it is considered excessively delinquent and will NOW need to be escalated for review. Please refer to the procedures as noted in the Cost Transfer 120 Day Escalation Procedures section.