The Vendor Blanket Form in Gateway is like a checking account; you set up a fixed amount on the order, and as invoices are charged against it, the total amount of your order "draws down".
- Vendor Blankets (VB) may be setup for a one-year initial period, and may be extended using the Vendor Blanket Revision Form for one-year increments.
- VBs are not used for supplies, and should only be used where invoicing occurs monthly or weekly.
- VBs cannot be backdated; the authorization to purchase must exist prior to accepting services.
- VBs associated with a UC contract or a UCSB bid can be set up through the contract end date to match the contract terms.
- VBs expired two months or longer are considered permanently expired, and you'll need to setup a new VB if your department wishes to continue doing business with that vendor.
- VBs should only be used for services that are recurring throughout the year in nature, such as temporary personnel invoices, copier or equipment maintenance, and trash pickup.
- Please note, most services (including delivery) require insurance. Obtaining insurance may add processing time to your order.
- If the annual expenditure for the VB exceeds $100k, we may need go out to bid, unless a bid has already been awarded through Procurement or UCOP.
In the description box, use the following example text: "Provide copier maintenance services to the University of California, Santa Barbara, xxxx Department for the period of 7/1/20xx - 6/30/20xx. Copier Model # xxx and Serial Number xxx. Rates as follows: xxxx. Account Number as follows: xxxx"