Authorizations Required for Payment

VB purchase order

Inventorial (less than or equal to $1,500 each): SB purchase order is required. Non-inventorial ( greater than $1,500 each): Same as Supplies.

Approval by campus architects and engineers.

Approval by campus Contracts, Property & Purchasing Manager on a consultant agreement initiated through the campus requisition system. Expenditures must be made in accordance with Business and Finance Bulletin BUS-34, Securing the Services of Independent Consultants (see also Independent Contractors).

Inventorial (less than or equal to $1,500 each): Purchase order is required. Non-inventorial ( greater than $1,500 each): Same as Supplies

In accordance with procedures in the University Facilities Manual. Approval by campus architects and engineers.

Same as Supplies. However, if an employee-vendor relationship exists, a special report must be prepared (see the UCSB Purchasing Department web page and BFB BUS-43, Material Management).

Offices designated by the Chancellor, primarily Office of Research.

Prior authorization for conducting human subject research must be obtained from the Human Subjects Committee of the Office of Research. Attach copy of the Human Research Protocol to requests for payment.

Approval must be in accordance with BFB BUS-77, Independent Contractor Guidelines. Approval may be by the Contracts, Property & Purchasing Manager on a Facilities Management for facilities related services.

Approval of moving expenses must be in accordance with BFB G-13, Policy and Regulations Governing Moving and Relocation.

Approval and documentation issued by the Treasurer of the Regents.

Approval must be in accordance with BFB G-13, Policy and Regulations Governing Moving and Relocation.

Approvals as required by the Purchasing office.

Lease contract approved at appropriate level, in conformance with the Lease Administration Manual.

Same as supplies

Same as supplies. See also Consultants and Independent Contractors

Purchase order is required. See BFB BUS-43, Materiel Management. If total purchase is <=$2,500: Low Value Purchase Authorization may be used. Such purchases are subject to post audit. See Low Value Restricted Items List on the Purchasing web page. If total purchase exceeds $2,500: SB purchase order is required.

Approval as required by campus or department policy. Payment is accounted for by Travel Voucher, Form U85 or equivalent. If no travel is involved, payment can be made by Form 5. For local conferences sponsored by the University, entertainment policy applies.

Approval of expenditures must be in accordance with BFB BUS-79, Entertainment. Authority to approve within stated limits is delegated to specific individuals by the Chancellor.

Accounting office should verify that 1) F.O.B. terms indicate that freight payment is the University's responsibility, 2) Freight on goods received is authorized by the purchase order covering the goods

Approval of the Chancellor or the Chancellor's designee. Authority to approve within stated limits is delegated to specific individuals by the Chancellor. (See Accounting Manual Chapter D-371-35, Honoraria Payment.)

Approval by the Director of Risk Management. (See BFB BUS-63, Insurance Requirements/Certificates of Insurance)

Approval of expenditures must be in accordance with BFB G-43, Policy on University Membership in Organizations. Authority to approve within stated limits is delegated to specific individuals by the Chancellor.

Approval as required by campus policy. Departments should be guided by the internal control standards in AM Chapter 173-61, Cash: Petty Cash Disbursements and UCSB Policy 5255, Operation of Petty Cash Funds

Approval by the department incurring the charge.

Applicable policies: same as Supplies with approval as required by the Purchasing office.

Approval of expenditures must be in accordance with BFB-43, Materiel Management

Approval of office designated by Chancellor. Normally the Athletics department is authorized to approve payment without review by Purchasing.

Approval of campus Financial Aid office, Graduate Division, or other cognizant office.

Non-membership, subscription-only renewal notices may be assigned an LVPA number and paid as an invoice. Form 5 or Membership Payment Request may be required in some circumstances. See BFB G-43, Policy on University Membership in Organizations.

Approval by either campus telephone office or by individual department (if service is billed directly to the department). See also Cell phone service.

Authority to approve within stated limits is delegated to specific individuals by the Chancellor. Expenditures must be in accordance with BFB G-28, Policy and Regulations Governing Travel.

Approval as required by campus policy. Payment is accounted for by travel voucher or by Form 5 and must be in accordance with AMC T-182-77, Taxes: Taxation of Scholarship and Fellowship Grants and Educational Assistance (see also Personnel Policies for Staff Members 51).

Approval of Physical Facilities department.