- All expenditures from the Fund must be supported by receipts.
- Receipts must be legible, dated, itemized, and indicate the amount of the purchase and name of the vendor.
- Receipts must be signed by the Purchaser, indicating the receipt of the purchases or services
- Receipts must show evidence of having been paid, that is marked “Paid”, or otherwise voided so that they may not be reused and submitted more than once for reimbursement.
- Receipts are to be accumulated and retained with the Fund for subsequent reimbursement
- The Petty Cash Fund Custodian will request reimbursement as needed throughout the fiscal year. Outstanding receipts must be cleared at the end of each fiscal year.
- The total receipts plus the cash on hand must equal the specified amount of the Petty Cash Fund at all times.