It is the policy of the University of California that non-cash awards may be made to employees for recognition, length of service, or retirement purposes, or as an expression of sympathy. Such non-cash awards may also be made to non-employees (including students and research study participants) or organizations on behalf of the University.

Any awards over the amounts listed below are not allowed. Cash or negotiable gift certificates are not allowed.

Please see Business and Finance Bulletin BFB-G-41 – Employee Non-Cash Awards and Other Gifts (opens in a new tab) or BFB-G-42 – Gifts Presented to Non-Employees on Behalf of the University (opens in a new tab) for a complete description of the policies, along with a listing of Allowable and Unallowable awards and gifts.

How this form works: Complete Section I below. The button at the bottom generates a fillable PDF with your entries pre-filled. The Department Head completes Section II directly in the PDF, including a signature after generation/printing. If this award requires an exception to the limits above, the approving official also signs the Exceptional Approval line in Section II.

* All fields marked with an asterisk are required.

Section II is completed by the Department Head directly in the downloaded PDF. It includes the approver's phone extension, date, and printed name, title and department, plus a signature after the PDF is printed or downloaded. There is nothing to enter for it on this page.