UNIVERSITY OF CALIFORNIA, SANTA BARBARA

UCSB Small Business First Waiver

Small Business First Policy: UC Policy BUS-43 requires that all non-construction and non-federally funded purchases between ≥$10,000 and ≤$250,000 annually (excluding tax but including shipping) that cannot be procured via an existing strategically sourced agreement, must be awarded to a certified Small Business (SB) or Disabled Veteran Business Enterprise (DVBE), wherever practicable.

Before Using This Waiver: Departments should review the information available on the UCSB Small Business First Program webpage regarding SB/DVBE search platforms prior to submitting a waiver. If assistance is needed in identifying a certified SB/DVBE, departments are encouraged to contact Jen Bowser, UCSB Small Business Officer, for support. Departments are also encouraged to inquire whether a business is eligible to become certified as an SB/DVBE, and whether certification has been considered, before submitting a waiver request.

This form must be fully completed by the responsible requesting party prior to submission for approval. UCSB requires that applicable purchases or requisitions not awarded to certified SB/DVBEs be documented for audit purposes. Requisitions and Purchase Orders (POs) serve as the system of record for campus procurement; therefore, all required supporting documentation must be attached to ensure compliance and audit readiness.

A. Transaction & Department Information

A. Requisition #:

Dollar Amount ($):

Campus Department:

Requested Vendor:

B. Reason for Waiver Request (choose one)

Insufficient # of SB/DVBE suppliers identified or unable to obtain enough valid quotes

Unable to meet specifications

Supplier declined to become a certified SB or DVBE

Other, as specified in justification

C. Justification Narrative (Required)

Detail in the field below the unique circumstances and/or specifications that support your selection in Section B above. This narrative must clearly state why awarding to a non-SB/DVBE is the only means of meeting the requirements for the Scope of Work. (Note: Pre-work with the selected supplier to customize the equipment or service, thereby excluding competition, is not an allowable justification.)

D. Supporting Documentation Attachments

Attach any relevant documentation to support this Waiver, either to this Form or in Gateway. Documentation examples include: failed solicitations; correspondence from the manufacturer, supplier, program; documentation of Small Business Officer assistance; documentation of supplier search/bidders list; past procurement data search or previous contract information; or evidence of SB/DVBE recruitment efforts. Click "+ Add Another Attachment" to upload multiple files one by one.

Attachment 1

Select File:

Responsible Requesting Party Verification & Authorization

Requesting Party Name:

Title:

Signature (Type Full Legal Name):

Date:

UCSB SB First Waiver