To: Campus Community
Fr: Annette Gonzales, A/P Travel Manager
Re: Mileage Reimbursement Rate Changes Effective July 1, 2022 & Business Mileage Documentation
Mileage Reimbursement Rate Increase
The Internal Revenue Service announced an increase in the standard mileage rate for the final six months of 2022.
Effective July 1, 2022:
- The reimbursement rate for the use of a private automobile for University business travel will increase from 58.5 cents a mile to 62.5 cents a mile.
- The reimbursement rate for driving an automobile in connection with a move or relocation will increase from 18 cents a mile to 22 cents a mile. (Note that reimbursements for moving- related expenses, including mileage, are considered taxable wage income as of January 1, 2018).
The Business and Finance Bulletin G-28 will be updated after the 30 day courtesy notice to the unions. Please see the attached letter for more details.
Business Mileage Documentation
The number of miles claimed for reimbursement must be supported by one of the following types of documentation:
- CONCUR Mileage Calculator
- Google/Mapquest Mileage Calculator
- UCSB Transportation Log
As a reminder, transportation expenses shall be reimbursed based on the most economical mode of transportation and the most commonly traveled route consistent with the authorized purpose of the trip. In some cases, travel by personal auto may not be the most economical mode of transportation and employees should consider a rental car or alternative modes of transportation.