1. The department head sends to Business & Financial Services a request to replenish the fund. The request is to include:
    •  Date and hour of theft
    •  Date theft reported to Campus Police
    •  Amount of theft
    •  Circumstances involved
    •  Prevention taken against similar occurrences
    •  Name of Custodian
  2. The department attaches a Miscellaneous Direct Payment Request to the letter, to replace the amount stolen from the fund (the department’s Supplies and Expenses funds will be used to reimburse the stolen funds). Business & Financial Services contacts the Custodian to pick up and sign for the check at the Business & Financial Office.